Program Associate


Civitella Ranieri Foundation seeks qualified candidates for a Program Associate position in New York. The Program Associate works in our Tribeca office in close collaboration with the Executive Director who is based in Italy, and with the Program Coordinator in NY. S/he organizes and supervises all aspects of the Writing, Visual Arts, Music, and Architecture Juries, and acts as a liaison between the Foundation and past Fellows and other colleague institutions. S/he organizes and attends Fellow’s events, contributes to website content, and is the NYC ambassador for Civitella Ranieri. The NY office staff is tiny (with three employees) and quiet, so a convivial presence and ability to work unsupervised are essential. Getting along well with others, having a good sense of humor, and embracing a hard-working small team in an informal style and setting is important. The NY office is the organization’s engine, making all our overseas activities possible. The new Program Associate will be called upon to organize the juries with the ED, participate in PR efforts for the Foundation and its Fellows, actively assisting in fundraising, spearheading grantsmanship efforts, generating press releases and fostering contacts in music, visual arts, architecture, and writing.


A Bachelor’s degree is required; an advanced degree and experience with arts or non-profit administration is a plus. This position requires a highly organized and self-motivated person with strong attention to detail, and excellent written, verbal and computer skills. Candidates must be comfortable working collaboratively as part of a team and on their own without supervision, as well as be able to adapt to the varying activity levels in the office. We seek a candidate with past involvement and experience in the international visual arts, writing or music community as the Program Associate interacts with a diverse group of accomplished Fellows and Director’s Guests at various functions.

The ideal candidate will have an enthusiasm and curiosity about the Foundation’s mission to bring together an international community dedicated to Fellows working in the visual arts, writing, architecture, and music composition. S/he will also have grant writing and reporting experience, international travel experience and be comfortable with public speaking. The flexibility to shift between an administrative support role and public-facing duties is important. Those with fluency in Italian are highly encouraged to apply.

Candidates must be able to work four days per week (Monday, Tuesday, Wednesday, Thursday) from 9:30 am to 5:30 pm, with occasional evenings for special events.  April 15 is our preferred starting date.


Salary for four days per week is commensurate with experience. A generous benefit package includes an Oxford health plan, dental insurance, long term life insurance, long term disability, and paid personal time off. After 2 years of service, contributions to a retirement plan will be made by the Foundation.

To apply

Please send an email with cover letter, resume and two reference names with phone numbers and email addresses to​. Please note that Civitella Ranieri Foundation does not discriminate on the basis of color, race, national origin, religion, sex, sexual orientation, disability, or age.  Finalists will be interviewed and will be asked for a writing sample.

Primary Duties

 Jury Activities

● Collecting and updating information on potential nominators, candidates and jurors for four
disciplines on an ongoing basis.
● Organizing and reviewing with ED potential nominators and jurors for each jury.
● Preparing candidates submissions for the online system in a timely fashion prior to jury via
online Juror’s Desktop, working with programmer.
● Accounting, tallying and distributing jurors’ votes during the jury process.
● Compiling and distributing official list of selected Fellows to Board and Nominators.
● Preparing and emailing Award and Rejection letters.
● Creating an archival file for each jury and updating database with jury results.
● Working with staff to schedule new Fellows.


Ongoing General Activities

● Working with Affiliated Fellowship partners, updating agreements and database records, and
collecting fees.
● Communicating with board as needed by the ED.
● Generating newsletters, communications and press releases, and doing general PR for the
Foundation, seeking program exposure. Ensuring all external and internal communications meet
the highest standards of written English.
● Assisting with the annual fundraising drive.
● Researching possible funders, writing grant applications, managing Civitella’s existing portfolio
of awarded grants, and filing required reports at the conclusion of grant periods.
● Assisting as needed with website updates and maintenance.
● Designing and executing Alumni events in our Tribeca space and other venues.
● Contributing creative concepts and ideas for special projects and collaborations.
● Email and general daily correspondence, collecting Fellows’ news for website, Facebook and
● Hosting visiting Fellows and guests at the New York office and attending Fellows’ events in the
NY area.
● Working with bookkeeper, signing checks if ED is not present, and performing basic banking
● Representing Civitella at conferences and convenings, and potentially participating in panel
discussions and public presentations.
● Overseeing Tribeca maintenance issues including attending COOP meetings. Managing relations
with vendors and service providers.
● Special projects as requested by the ED.


Interns are a treasured and integral part of our community and daily life. They provide assistance with library functions, the meal program, excursions, presentations, and exhibitions at the Center. Our interns work with both the Executive Director and the Fellows’ Coordinator on a variety of special projects built around individual interests, experience, goals, and skills. The Civitella internship is a true formative experience that stresses public speaking, teamwork, problem solving, and program planning.

Our annual competition for interns begins with an announcement each fall. The deadline for applications is December 31st each year. Applications for 2019 are now closed. 

Roles & Responsibilities

Interns provide general assistance to the Executive Director, Fellows’ Coordinator, the Office Manager, the kitchen, and the Fellows. They prepare equipment and welcome packets for Fellows’ arrivals; provide transportation for Fellows and Guests to and from local train stations, airports, and bus stations; distribute orientation information and give tours of the facilities. They assist Fellows in their work as requested, run errands, greet guests, provide general assistance in the office and in the on-site gallery. They prepare for events, including technical assistance, and set up the refreshment table. They set and clear tables. They catalogue new books and DVD’s for the library, re-shelving after use. They catalogue and organize the Foundation’s ever growing art collection. They plan, research, and present historical and cultural information for at least one excursion. They research and introduce speakers and present Fellows to the Friends of Civitella.


We seek two interns annually. The first works from the end of April to the end of July and the second from the beginning of August to the end of October. Please indicate in your cover letter whether you are available for the first or second dates.

Skills & Requirements

Working knowledge of English and Italian is necessary as is a valid driver’s license. Interns must be able to drive a large standard stick shift vehicle. We prefer interns with advanced computer skills, additional languages, and some experience in the arts, in study or work abroad. We are most interested in those who are self-motivated, independent, work well in a group/team environment, have the flexibility to deal with an unpredictable set of tasks varying day to day, and are able to deal with an intensely motivated community in an idyllic but somewhat isolated place of work. An ideal intern maintains a positive, willing, and helpful attitude and should be open and diplomatic in interactions with people of diverse backgrounds and ages.


We offer the selected candidates round trip airfare and transportation (from place of residence to Civitella), lodging and meals for the period of the internship and a stipend for incidental expenses of $175 per week.

How to Apply

Applications must include a letter of intent and an up-to-date CV. Please list two references with their relationship to you and full contact information (phone, email). Your letter of intent should explain why the internship would be meaningful to you, how you might best contribute to the Civitella community, and what past experiences have prepared you for the work described above. All applications must be sent via email by December 31 to We review applications in January and conduct Skype interviews in February. Notification is sent to all candidates in March.

“The nature of the intern position is demanding but exciting in its ever-changing nature. I enjoyed testing out a wide range of skills: public speaking, producing web/social media content, driving the Civitella van, page layout, copyediting and translation. But always the most gratifying aspect of the job was working directly with the Fellows.”

AJ Fitzgerald (Intern 2017)