Civitella Ranieri Foundation seeks qualified candidates for a Program Associate position in New York. The Program Associate works in our Tribeca office in close collaboration with the Executive Director who is based in Italy, and with the Program Coordinator in NY. S/he organizes and supervises all aspects of the Writing, Visual Arts, Music, and Architecture Juries, and acts as a liaison between the Foundation and past Fellows and other colleague institutions. S/he organizes and attends Fellow’s events, contributes to website content, and is the NYC ambassador for Civitella Ranieri. The NY office staff is tiny (with three employees) and quiet, so a convivial presence and ability to work unsupervised are essential. Getting along well with others, having a good sense of humor, and embracing a hard-working small team in an informal style and setting is important. The NY office is the organization’s engine, making all our overseas activities possible. The new Program Associate will be called upon to organize the juries with the ED, participate in PR efforts for the Foundation and its Fellows, actively assisting in fundraising, spearheading grantsmanship efforts, generating press releases and fostering contacts in music, visual arts, architecture, and writing.
A Bachelor’s degree is required; an advanced degree and experience with arts or non-profit administration is a plus. This position requires a highly organized and self-motivated person with strong attention to detail, and excellent written, verbal and computer skills. Candidates must be comfortable working collaboratively as part of a team and on their own without supervision, as well as be able to adapt to the varying activity levels in the office. We seek a candidate with past involvement and experience in the international visual arts, writing or music community as the Program Associate interacts with a diverse group of accomplished Fellows and Director’s Guests at various functions.
The ideal candidate will have an enthusiasm and curiosity about the Foundation’s mission to bring together an international community dedicated to Fellows working in the visual arts, writing, architecture, and music composition. S/he will also have grant writing and reporting experience, international travel experience and be comfortable with public speaking. The flexibility to shift between an administrative support role and public-facing duties is important. Those with fluency in Italian are highly encouraged to apply.
Candidates must be able to work four days per week (Monday, Tuesday, Wednesday, Thursday) from 9:30 am to 5:30 pm, with occasional evenings for special events. April 15 is our preferred starting date.
Salary for four days per week is commensurate with experience. A generous benefit package includes an Oxford health plan, dental insurance, long term life insurance, long term disability, and paid personal time off. After 2 years of service, contributions to a retirement plan will be made by the Foundation.
Please send an email with cover letter, resume and two reference names with phone numbers and email addresses to Civitella@civitella.org. Please note that Civitella Ranieri Foundation does not discriminate on the basis of color, race, national origin, religion, sex, sexual orientation, disability, or age. Finalists will be interviewed and will be asked for a writing sample.
● Collecting and updating information on potential nominators, candidates and jurors for four
disciplines on an ongoing basis.
● Organizing and reviewing with ED potential nominators and jurors for each jury.
● Preparing candidates submissions for the online system in a timely fashion prior to jury via
online Juror’s Desktop, working with programmer.
● Accounting, tallying and distributing jurors’ votes during the jury process.
● Compiling and distributing official list of selected Fellows to Board and Nominators.
● Preparing and emailing Award and Rejection letters.
● Creating an archival file for each jury and updating database with jury results.
● Working with staff to schedule new Fellows.
Ongoing General Activities
● Working with Affiliated Fellowship partners, updating agreements and database records, and
● Communicating with board as needed by the ED.
● Generating newsletters, communications and press releases, and doing general PR for the
Foundation, seeking program exposure. Ensuring all external and internal communications meet
the highest standards of written English.
● Assisting with the annual fundraising drive.
● Researching possible funders, writing grant applications, managing Civitella’s existing portfolio
of awarded grants, and filing required reports at the conclusion of grant periods.
● Assisting as needed with website updates and maintenance.
● Designing and executing Alumni events in our Tribeca space and other venues.
● Contributing creative concepts and ideas for special projects and collaborations.
● Email and general daily correspondence, collecting Fellows’ news for website, Facebook and
● Hosting visiting Fellows and guests at the New York office and attending Fellows’ events in the
● Working with bookkeeper, signing checks if ED is not present, and performing basic banking
● Representing Civitella at conferences and convenings, and potentially participating in panel
discussions and public presentations.
● Overseeing Tribeca maintenance issues including attending COOP meetings. Managing relations
with vendors and service providers.
● Special projects as requested by the ED.
Interns are a treasured and integral part of our community and daily life. They provide assistance with library functions, the meal program, excursions, presentations, and exhibitions at the Center. Our interns work with both the Executive Director and the Fellows’ Coordinator on a variety of special projects built around individual interests, experience, goals, and skills. The Civitella internship is a true formative experience that stresses public speaking, teamwork, problem solving, and program planning.
Our annual competition for interns begins with an announcement each fall. The deadline for applications is December 31st each year. Applications for 2019 are now closed.
Roles & Responsibilities
Skills & Requirements
How to Apply
“The nature of the intern position is demanding but exciting in its ever-changing nature. I enjoyed testing out a wide range of skills: public speaking, producing web/social media content, driving the Civitella van, page layout, copyediting and translation. But always the most gratifying aspect of the job was working directly with the Fellows.”AJ Fitzgerald (Intern 2017)